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WHAT IS AN APOSTILLE?
In formal terms, an apostille in Canada refers to the authentication and legalization of documents. When you need to use legal documents from Canada in countries that are signatories in the Hague apostille convention your documents will require an apostille stamp. What this means is that is that your Canadian document goes through a three step process that allows you to present your document to a preferred embassy and consulate.
We help with a range of activities integral to the document preparation process from having them notarized to obtaining certified true copies and getting supporting documents or translations for you. Global affairs Canada sets the particular apostille requirements for legal documents that need authentication. Then each consulate and embassy sets its requirements for the preparation of documents for legalization.
It’s a simple process that requires you to present your document to Global Affairs Canada who will verify the authenticity of the signature on your document. When your document is authenticated and the Global affairs Canada is satisfied with your document, a red stamp is placed directly on your document. The red stamp means your document is ready for legalization.
To have your document officially recognized in another country, you would need to go through legalization which involves submitting your documents at the appropriate embassy or consulate. The consulate or embassy will confirm the stamp’s authenticity and ensure that your legal documents meet all apostille requirements.
Frequently asked questions
What do I need to know?
You can trust our expertise and experience to deliver on your authentication and legalization needs. We prioritize in helping clients prepare their documents for use in foreign countries.
Does legalization and authentication mean the same thing as Apostille?
The legalization and authentication process serve the same purpose as an apostille, that is, to certify the legitimization of a document from one country to a foreign country. Countries that have signed to The Hague Apostille Convention of 1969 issue apostille stamps. Canada utilize the process of legalization and authentication as an equivalent because it is not a signatory to the stated convention.
How does apostille compare to legalization?
A document that has been apostilled means that it is recognized by all the countries that are signatories to The Hague Apostille Convention. The legalization process on the other hand works in just one country
Canada is not a party to The Hague Apostille Convention formally known as the ‘Hague Convention Abolishing the Requirement of Legalization for Foreign Public Documents.
However, the Canadian process of authentication and legalization works the same way and is in fact directly equivalent to the apostille procedure.
What is The Hague Apostille Convention?
The Hague Apostille Conventions refers to an international convention which dictates how document certification can be done for use in a different country. It is also known as the apostille process and it only applies to signatory countries to The Hague Apostille agreement.
Why can’t a Canadian document get apostilled?
An apostille exclusively operates to countries which are signatory to The Hague Apostille Convention. Canada has not signed to the stated agreement and has adopted the authentication and legalization process as a way to certify documents. The process acts in the same way to procedure.
Which countries have participated in The Hague Apostille Convention?
The Hague Apostille Convention has a total of 117 countries.
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